Appendix B: Common Reports Used by Faculty Leaders

The following links provide access to Pima Reports commonly used by Department Heads and Deans for monitoring enrollments, developing a master schedule, staffing, and planning. Please note that you will need to be logged into MyPima to access these reports. In some cases, if you are outside of the College, you will need a VPN account.

• 45th Day Enrollment Verification

List of CRNs with one or more students missing the 45th day enrollment verification grade. All sections to be reported to the state as part of Fall or Spring 45th day. Traditional FTSE must have a W or PR entered in the midterm grade field by faculty to verify the enrollment for auditing purposes.

• Adjunct Faculty Contract Status

Status of Adjunct Faculty Contract approval process utilizing Workflow

• Full-Time Faculty Contract Status

Status of Full-time Faculty Overload Contract approval process utilizing Workflow. Contract types available through this report: FO, CO, and CS.

• Daily Enrollment by College, Division, Subject

Daily enrollment as of the end of the previous day. Detail under daily registration summary for today by campus. Enrollment FTSE, FTFE, FTSE/FTFE calculated based on enrollment excluding withdraws and average class size summarized by subject area. You may also find CRNs where no grades have been entered. Help monitor online grade entry. You may select CRNs held at High School locations. There is an option to select Summer Session A,B or C.

• Missing or Incomplete Grades

Tells you which rosters have missing grades. Option to identify students with I or Y grades.

• Multifactor Success-Aggregate

Shows student success vs different factors

• Proof of Schedule

The Proof of Schedule report can narrow down the portion of the schedule you want to check for errors. Exception checking for contract coding, and an option to run the report for all CRNs or show errors only are available. Possible error messages are listed on last page of report. A webct indicator has been added to recognize if a section is a webct integrated section.

• Students Currently on Waitlist

• Success, DFW and Fill Rates by Divisions (interactive)

Grades and Fill Rates

• Retention and Persistence Report (interactive)

Can be used for ATF meeting and Advisory Committee meeting data

• Program Viability (interactive)

Can be used for ATF meeting and Advisory Committee meeting data

• Enrollment Monitoring (Interactive)

Can be used for ATF meeting and Advisory Committee meeting data

• Headcount, Enrollment, and FTSE Trend (interactive)

Can be used for ATF meeting and Advisory Committee meeting data